Creating a Group - READ THIS BEFORE CREATING A GROUP!

prepAdmin

Administrator
Staff member
Site Admin
COMMITTEE
Anyone registered with these forums can create a Group to act as an online platform for a regional science technician group they run or for other science-related interests.

By giving you the ability to create Groups, we are giving all users additional rights and permissions on these forums that may impact other users. Please treat our Groups area responsibly and if you are ever in any need of help or assistance in creating or moderating your group. Message us here: @prepAdmin or email us at admin@preproom.org and we will help.

Firstly go to our example Group and have a look around to familiarise yourself with the layout: http://community.preproom.org/index.php?forums/example-forum.92/

When you are ready to create a Group, select the Group tab on our top navigation bar above and click the 'Add New Group' button on the right....

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You are then asked to choose a category that your group will fit into.
If there is not a suitable category for your group, message us: @prepAdmin and we can add additional categories. If we experience a high demand to create Groups, we will add categories accordingly. Select the most suitable category and click 'Continue'.

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You will then be asked to give more details about the group you wish to create.
IT IS ESSENTIAL YOU SET YOUR GROUP AS A CLOSED GROUP and tick the 'All requests to join must be approved by a moderator'.
Tags may be added at the bottom of the page so that users can search for your group if they have heard it is online. For example if your Group is a London meetup for retired technicians, you may wish to insert keywords such as "retired" "london" "meetup" etc.
When you have filled in all the fields, click "save".

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You Group will then be created which should look like this....

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WE AS ADMINISTRATORS WILL CHECK ALL NEWLY CREATED GROUPS TO SEE THAT THE PRIVACY PARAMETERS ARE SET CORRECTLY. IF YOU ARE IN ANY DOUBT, EMAIL US AT admin@preproom.org OR MESSAGE @prepAdmin


Another main setting that Group creators may need to adjust is the notifications setting. Click on the bell icon next to settings and the following screen will pop up.
Although Group members can opt out of notifications, this setting AFFECTS ANYONE IN YOUR GROUP so to keep the level of outgoing emails to a minimum, always select "Alerts" and save changes.

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Lastly from the settings menu, you can add a new avatar and cover for your Group and edit some settings (your menu will look slightly different from this one)

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You should now have a working Group which other users can join to view its content.
Familiarise yourself with the settings and features. If you wish to add a member's only forum, see the "create a forum" thread in this Groups forum.

If you need assistance at any time, message us: @prepAdmin or email us at admin@preproom.org.
 
Last edited:

Peter Sigsworth

COMMITTEE
There appears to be no group covering North Yorkshire (or even Yorkshire). I am thinking of setting one up - How do the technicians in the area pick up that there is a new group covering their area?
 

prepAdmin

Administrator
Staff member
Site Admin
COMMITTEE
There appears to be no group covering North Yorkshire (or even Yorkshire). I am thinking of setting one up - How do the technicians in the area pick up that there is a new group covering their area?
You can announce it on the main forums and we will announce it on social media and elsewhere, possibly in our newsletter etc too.
You can also help spread the word in your area by informing any local schools or groups/networks which helps.
 
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