Creating a Group - READ THIS BEFORE CREATING A GROUP!

Discussion in 'Groups Section Tutorials' started by prepAdmin, Feb 9, 2017.

  1. prepAdmin

    prepAdmin Administrator Staff Member Site Admin COMMITTEE

    Anyone registered with these forums can create a Group to act as an online platform for a regional science technician group they run or for other science-related interests.

    By giving you the ability to create Groups, we are giving all users additional rights and permissions on these forums that may impact other users. Please treat our Groups area responsibly and if you are ever in any need of help or assistance in creating or moderating your group. Message us here: @prepAdmin or email us at admin@preproom.org and we will help.

    Firstly go to our example Group and have a look around to familiarise yourself with the layout: http://community.preproom.org/index.php?groups/examplegroup/

    When you are ready to create a Group, select the Group tab on our top navigation bar above and click the 'Add New Group' button on the right....
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    You are then asked to choose a category that your group will fit into.
    If there is not a suitable category for your group, message us: @prepAdmin and we can add additional categories. If we experience a high demand to create Groups, we will add categories accordingly. Select the most suitable category and click 'Continue'.
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    You will then be asked to give more details about the group you wish to create.
    You have to upload a Group logo at this stage, however this can be changed later.
    Tags may be added at the bottom of the page so that users can search for your group if they have heard it is online. For example if your Group is a London meetup for retired technicians, you may wish to insert keywords such as "retired" "london" "meetup" etc.
    When you have filled in all the fields, click "save".
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    You Group will then be created which should look like this....
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    The first thing you need to do once your Group has been created is to set the privacy on it.
    Go to the cog button (settings) and select "update privacy" from the menu...
    WE AS ADMINISTRATORS WILL DO THIS FOR YOU AND CHECK THESE SETTINGS ARE CORRECT IN MOST CASES SO PLEASE LEAVE PRIVACY IF YOU ARE UNSURE.
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    This will take you to the following page...
    For most groups that are closed to the public and where content is only visible if a user joins the group, the exact settings you need are shown in the image below.
    However you may wish to create an open group that doesn't require membership to view content.

    IN THE CASE OF A CLOSED GROUP (MEMBERS ONLY)
    • ALWAYS TICK "Any requests to join must be approved by a moderator."
    • ALWAYS TICK "Allow member create event"
    When Groups are created, we as administrators will always try to double check these settings are correct for your group but it is the group creator's responsibility to ensure these settings are correct. If in any doubt, message us: @prepAdmin
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    Another main setting that Group creators may need to adjust is the notifications setting. Click on the bell icon next to settings and the following screen will pop up.
    Although Group members can opt out of notifications, this setting AFFECTS ANYONE IN YOUR GROUP so to keep the level of outgoing emails to a minimum, always select "Alerts" and save changes.
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    You should now have a working Group which other users can join to view its content.
    Familiarise yourself with the settings and features. If you wish to add a member's only forum, see the "create a forum" thread in this Groups forum.

    If you need assistance at any time, message us: @prepAdmin or email us at admin@preproom.org.
     
    Last edited: Feb 23, 2017
  2. There appears to be no group covering North Yorkshire (or even Yorkshire). I am thinking of setting one up - How do the technicians in the area pick up that there is a new group covering their area?
     
    prepAdmin likes this.
  3. prepAdmin

    prepAdmin Administrator Staff Member Site Admin COMMITTEE

    You can announce it on the main forums and we will announce it on social media and elsewhere, possibly in our newsletter etc too.
    You can also help spread the word in your area by informing any local schools or groups/networks which helps.
     
  4. I've created a group but made a mistake - put in in non-UK group instead of the UK based one - How do I edit the group?
     
  5. prepAdmin

    prepAdmin Administrator Staff Member Site Admin COMMITTEE

    I've moved it for you into the UK Regional Groups section.